CAFM Ready Solution
All CAFM software is only as useful as the data and processes it contains.
This solution aims to provide the property owner with a suite of information with which to populate their CMMS/CAFM system.
We will work closely with all stakeholders to establish client requirements and interpret these into a comprehensive package of procedures and information which will allow you to establish a return on your investment as quickly as possible.
Introduction
There are a number of proprietary CAFM systems available on the market and each has its strengths and weaknesses. However, what they all have in common is that without meaningful accurate data coupled with effective processes and procedures, they are completely worthless and will add little or no value to your organisation.
We can help you to achieve a return on your investment by developing bespoke procedures and work plans which are right for your business and formatting these for easy uploading into the CAFM system of your choice.
Services Offered
Asset & Location Classification
Dependent upon the size and complexity of your portfolio, you may have thousands and thousands of assets. We can develop a classification structure for both assets and their respective locations to ensure that the asset can be easily tracked and located when it requires repairs or maintenance.
Job Plans, Task lists and durations
In close consultation with your operational team, we can develop a series of job plans for planned maintenance tasks associated with the asset. Whether you want a Rolls Royce or a ford mondeo solution, our experienced engineers can suggest levels of maintenance which reflect you budget and asset life cycle strategy. This analysis will establish task durations and set up workflow procedures to capture actual time spent, materials, tool usage etc which can form the basis for invoicing on ‘cost plus’ style contracts
PPM Frequencies
Similar to the above, the frequency of servicing will be determined and coupled to the PPM task lists developed. This can be based upon time frequency eg weekly, monthly, quarterly or on a usage basis eg 10,000 hours run time.
PPM Regimes
We can establish an annual PPM Gantt chart capturing all headline information; Location, asset, frequency, resources required etc. This will help you to plan and schedule resources required across the year and smooth out any peaks and troughs
HSE Plans, Lock & Tag Out, PTW Procedures
Either customising your base documents or developing from scratch, we can help you to meet your obligations to maintenance staff through linking these documents to the task lists. In this way, all relevant H&S documents become part of the work docket, reducing the risk of human error by reducing the administration and manual paperwork associated with the activity
Catalogue Management
Based upon an interrogation of O&M manuals you provide or through internet research, we can establish a detailed database of information ready to upload and link to the assets once loaded onto your CAFM system. In this way maximo provides a wealth of knowledge to the building owner and technicians and in turn help you to optimise the efficiency and life cycle of the assets. This database can include trade catalogues, Photographs, Drawings and location plans etc.
Setting up FM Help Desk/ Call Centre
We can help you to establish your own FM help desk/call centre, establishing operator protocols and work flow processes to help you meet your client’s expectations. Through capturing all service requests onto a single platform, you will be able to generate periodic reports demonstrating performance against contract SLA’s and associated KPI’s
Setting Up Resources
In conjunction with your operational team and HR department, we can collect all pertinent information regarding the labour resources available; trade, skill level, experience, special training etc. This information can be uploaded into your CAFM system so that you can;
- Allocate tasks to appropriate named resources
- Monitor their hours utilisation and efficiency levels
- Monitor their time management
- Monitor material usage
This information can be used for performance reports, invoicing back up or to assist in HR related decisions
Vendor management
Once Minimum and maximum stock levels are ascertained (with our assistance) these, along with sub contractor/supplier details can be entered into maximo, automating stock purchase and ‘prompt’ email notifications. The Vendor management module also allows the prime contractor/client to generate performance reports against SLA’s and KPI’s
Inventory Management
We can assist you to set up efficient physical and virtual stores areas, ensuring you;
- optimise materials management
- avoid overstocking/wastage through expiry of shelf life
- ensure your materials receipting, issues and transfers are both efficient and auditable
In turn this will allow you to carefully monitor related cash flow and prepare accurate invoices and reports.
Space & Move Management
We can help you to utilise maximo as a property management tool, establishing a database of property information; Occupation status, Lettable area, rental value, lease renewal dates etc. We can help you to set up automated work flow processes such as billing, reminders, notices of lease renewal dates etc. From this information we can establish a suite of reports for you advising the status of your portfolio at any stage with KPI’s such as rent roll, vacancy rates, collection status etc
Training For Operational Staff (End User Level)
We can develop and deliver bespoke training programmes at end user level to ensure that the system is understood and being used effectively by your team. Through this process we can take feedback from users and evaluate the systems usage and optimisation.
CAFM System Documentation
For whichever of these service lines you require, the entire process will be documented in hard and soft copies for your confidential storage and review.
1 Year Free Help & Support
Thiess asset management Team will provide you 24 Hrs online Support for the next 12 months from the date of final delivery of the information.